Receptionist/Administrative Assistant (TX)

Location

Dallas, TX

Position Summary 

The Receptionist will be the first point of contact for the front office and will create a positive environment for the visitors. This person is responsible for handling the front office reception, office support, administrative duties, including ensuring visitors are directed to the appropriate employee, answering phones, sorting and distributing mail. This individual will complete their duties professionally, accurately and delivered in a timely manner with high quality. The position requires the individual to be skilled in basic customer service along with computer skills. 

The successful candidate will: set high standards of performance for themselves and others; be professional in written, verbal and personal actions in any situation; seek new knowledge and experiences; have an analytical mindset that can utilize factual data to develop creative and business- oriented solutions; be self-aware and adjust accordingly to different environments and audiences 

Qualifications & Knowledge 

  • Must have a minimum of a high school diploma or equivalent, higher education preferred
  • 5+ years of administrative experience with a background in the natural gas industry is favored
  • Basic to Intermediate computer skills with proficiency in Microsoft Word, Outlook, PowerPoint and Excel
  • Must have knowledge of various types of office equipment and their operation
  • Able to speak fluent English and have excellent verbal and written communications skills
  • Possess a valid driver’s license with a good driving record
  • Must allow a pre-employment background check 

Responsibilities 

  • Promote company policies and procedures to ensure safe working conditions
  • Must be able to interface effectively with many internal and external customers, strong communication skills, and demonstrate a positive attitude for this position.
  • Responsible for maintaining appearance and housekeeping facilities
  • Utilizing MS Office programs to produce documents, presentations, and data sheets
  • Book rooms, travel, meals, and conference facilities for various personnel and events
  • Ensuring the operation of office equipment by completing preventive maintenance requirements, calling for repairs and maintaining equipment inventories
  • Maintain office supplies inventory
  • Sorting and distributing incoming post and mailing outgoing post (including packages)
  • Sort all invoices for AP department, separating PO invoices from non-PO Invoices
  • Greeting and facilitating incoming office guests
  • Answer and direct incoming phone calls
  • Photocopying and printing various documents on behalf of other colleagues
  • Prepare expense reports for office personnel
  • Coordinating the preparation of data from incoming resources by verifying and completing existing MS Excel spreadsheets and documents 

Additional Details 

This job requires the ability to work under time-sensitive deadlines and maintain a calm and professional demeanor when adversity is encountered. It also requires the physical ability to work in office environment, including the ability to sit for long periods of time while performing office or computer tasks. The job may require minimal overtime, including weekends or holidays. All applicants must be able to commit to a full-time schedule. 

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